7 Benefits of Call Recordings for Small Businesses

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Small businesses are always in search of cost-effective ways to better understand the needs of their customers. They review analytics and compare results to spot performance gaps  and identify where they are lacking. While sales numbers and customer satisfaction ratings are important key performance indicators to look for, it is also crucial to consistently observe your customer-facing employees in action. But it is practically impossible to note every minute detail of customer calls and catch every nuance of a conversation.

This is where call recording software comes into rescue. With this feature, you can easily determine the strengths and weaknesses in the customer processes by listening to calls.  Recording customer calls also helps in gaining helpful insights, measure the effectiveness of customer calls, train employees and improve your sales strategy.

Call recording technology is a cost-effective solution and offers small businesses the same benefits that were usually only been relished by companies with big IT budgets.

Let’s learn how business can enhance their customers’ expectations and improve productivity by implementing call recording feature to their phone system:

Customer Satisfaction

Every customer call provides you with an opportunity to grow your business. With call recording feature, businesses can better understand their customers’ needs. It helps in monitoring quality of service offered by your staff and also aids when a customer files a complaint as by listening to calls, you can identify where things went wrong. By continually observing calls, you can inculcate better customer service practices within your employees and increase customer satisfaction.

Effective Coaching of Teams

Call recording enables small businesses to provide employees with feedback as to how they are dealing with customers. It gives an opportunity to managers to help teams improve their phone etiquette, communication skills and overall performance. By monitoring calls, managers can provide effective selling tips to the employees and also teach them how to offer better customer service and support. Playing back call recordings in a private session with each employee will empower managers to identify and determine what is expected and which skills he needs to improve and work upon.

Detailed Call History

Analyzing the call history of customers will enable you to know more about them and thus offer better customer service to them. The frequency and length of calls, location, call history and any other information extracted from the database of recorded calls will help you in better understanding the breakdown of your call volume and develop a more focussed sales process.

Improve Regulatory Compliance

Companies need to operate with best business practices, principles and methods to safeguard the information shared during the calls. Call recording feature empowers businesses to comply with legal, industry, and service-level compliance guidelines. It helps businesses to resolve disputes and fight against lawsuits from unhappy customers. As call recording protects your company from legal headaches and saves cost, it becomes all the more important for small businesses.

Marketing Assessment

Listening to recorded customer calls will allow you to learn more about your customers as well as to learn from them. Companies can analyze if their marketing campaigns are effective enough in attracting and keeping customers. You can identify weak spots of the campaigns and make required improvements to keep your business from wasting time and money. With call recording technology, you can aim your marketing efforts in the right direction and revolutionize your sales and marketing processes. This will ensure improved customer service and generate a greater ROI for your small business.  

Capture Missed or Forgotten Details

Actively listening to the customers when having interactions with them is very important. It is vital to take notes of what was discussed or promised during the call. However, sometimes service agents are not able to do it properly and occasionally it becomes difficult for reps to make out what the customer is saying due to a different accent or noisy environment. But if you have a call recording facility, you will never miss on any critical details shared by the customer. Also, as call recording feature allows you to take notes during playback, you can be fully engaged with the customers when the real call is taking place so that they feel they are truly being heard, thus delivering great customer experience.

Raise the Standards of your Product or Service

Companies can share the call recordings with their product management or R&D departments, so that they can learn what customers like about the product and what needs to be improved. These teams can use this invaluable information to enhance the products and services, thereby meeting customer expectations and boosting revenues.

If you are still not using this cost-effective solution, you are missing out on easy ways to improve efficiency, enhance customer experience and sales revenues.