ACD (Automatic Call Distributor) System

Route calls to best-suited agents for faster resolution with flexible and robust Ameyo’s ACD software

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What is an Automatic Call Distributor?

An Automatic Call Distributor (ACD) is software that receives the call and routes it to the best available agent, team, or IVR, based on predefined routing rules. Ameyo’s Automatic Call Distribution software routes the calls to agents irrespective of their work location and helps you provide an enriching customer experience. 

For seamless call handling, ACD routes the call to an agent-based on business hours, call traffic, customer’s past interactions, behavioral transactions, and customer preference, ensuring that each caller gets a unique experience.

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How does an ACD work?

Automatic Call Distributor (ACD) distributes the calls to the right agents on the basis of predefined parameters to help the caller reach the best-suited agent, ensuring that the customer’s query is resolved instantly. The call routing system is determined by many factors such as IVR selection, business hours, caller’s preference, call traffic, location, etc., and is routed to the most skilled agent.

Sure Shot Benefits of Automatic Call Distributor

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Increase Team Efficiency

With an automatic call distribution system, you can route each inbound call to the right agent by configuring the routing algorithm. You can utilize a range of algorithms to connect calls to the most suited agents for the customer query. Meet callers’ expectations by delivering an instant solution to their problems and increase FCR effortlessly.

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Immediate Response to Callers

Deliver personalized customer experience based on customer’s preferences, past interactions, and IVR selections. Call Center ACD can transfer high-value customers to the most skilled agents to ensure that all your HNI customers are delivered with a personalized customer experience. Rapid response to priority callers helps your team resolve the issues faster.

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Flawless Routing of Calls

Route the calls flawlessly from one campaign to another with the complete context using defined campaign level routing rules. When the caller lands in the wrong campaign, the agents can seamlessly transfer the call to the relevant department along with the call history, notes, and dispositions, to preserve the context and deliver an instant solution with phone routing software.

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Resource Optimization

With an efficient routing algorithm, the agents can use their expertise to solve a caller’s problems rather than indulging in activities outside their scope. This will further reduce the average handling time as each agent will use their skills to resolve queries they are trained for.

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Reduced Call Center Costs

Responding fast to a call by transferring it to the most appropriate agent will improve the first call resolution rate with automated call routing system. The customer can get his query resolved without transferring him to other agents or departments. This will reduce the time taken to answer a call and reduce the call center’s cost-per-call.

ACD Features To Power Your Customer Service Experience

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Call Monitoring & Reporting

To gain insights into campaigns’ performance, supervisors get a comprehensive ACD Call Report, which helps them define routing logic based on historical and real-time data. Additionally, the supervisors can also keep track of team performance and score agents based on key metrics like language proficiency, average handling time, query resolution, etc. and define routing parameters.

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Connect Via Multiple Locations

DNIS (Dialed Number Identification Service) auto-detects the caller’s location and automates call routing prior to any caller or agent interaction. No matter if your agents are working from an office or remote location, ACD will route the caller to the nearest agent with its smart location detection technique, thus exceeding customer expectations and increasing team productivity.

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Queue Position Announcement

During peak call volumes, allow your users to get notified about their queue position and expected wait time until the next available agent will assist them. Call routing software Let the caller request for a callback when the agent becomes available or allows them to hold their position without having to stay on the phone using virtual queueing (VQ) technology. 

Choose From Various Types of ACD

Flexible ACD Call Routing Algorithms

Make Automatic Call Distributor direct software your own by getting the complete freedom to decide how and whom you want to route and where with ACD call routing system. A powerful node flow designer to back it up – Ameyo Call Center Solution offers extreme flexibility when defining the call routing algorithms. You can decide the best routing mechanism based on CRM data, IVR selection, business hours, and agent skills to optimize each caller’s experience.

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Customer Persona-based Routing

Do not keep your VIP customers waiting for long in the queue. Shorten the IVR playback along with call routing them to the appropriate agent faster. Provide them with a hotline to get connected to the agent in minimum time directly. Similarly, you can also prioritize within these customers to ensure that the high net worth customers are attended to first in case of high call volume with Automatic Call Distributor.

Behavioral or Transaction-based Call Routing

Intelligently route the customers with Automatic Call Distributor software, based on their recent transactions or behavioral history. The customer who has recently made a purchase will be played a different IVR and will be routed to a different queue compared to someone who has not purchased it recently. In the case of the latter, you can play some product offers.

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Preferred Agent Routing

ACD Route the customers to the same agent they talked to within the configurable time period with call routing algorithms. If an agent was connected with a customer, and she/he calls again within the configurable time, the preference will be given to route the customer to the same agent they talked to earlier. The agent will already be well-informed about the issue and take less time to resolve it.

Emergency Call Routing

In case of critical issues, throw the call to all and any available agent irrespective of their skill or transaction/behavior of the customer. This is incredibly helpful in situations when you cannot afford to make the customer wait or when any delay can have significant consequences, like in the case of the healthcare sector with Automatic Call Distributor.

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See how BankBazaar reduced their customer handling time by 50%

Ameyo’s ACD Solution for Call Centers

Ameyo is the industry leader for its voice solutions. With solutions compatible for small businesses to large enterprises, Ameyo is a renowned name in the marketplace.

Ameyo’s ACD is backed up with advanced features such as smart IVR, call recording, live call tracking, and business-specific rule configuration.

Get resilient call tracking and specific call reports and metrics analytics. Ameyo Automatic call Distribution enables you to track all your call-related important metrics consistently.

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The Ameyo Advantage

Leader in Customer Experience & Contact Center Solutions

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Honorable Mention in Gartner Magic Quadrant for 3 Consecutive Years
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Frequently Asked Questions

With an Automatic Call Distributor, call centers can manage inbound calls and route them to all the available agents (who are currently logged into the system). ACD ensures uniform call distribution across available agents and balanced load distribution across multiple office locations.

Interactive Voice Response (IVR) is a technology to automate your inbound calls by allowing businesses to interact with customers through pre-recorded voice messages with DTMF input using a keypad.

Whereas, Automatic Call Distributor (ACD) routes calls to best-suited agents for faster resolution with flexible and robust Ameyo’s ACD software.

There are various types of call routing algorithms, such as:

  • Skill-based Routing
  • Behavioral or Transaction-based Routing
  • Preferred Agent Routing
  • Persona-based Routing
  • Location-based Routing

A robust ACD helps the call centers to route the callers to best-suited agents and resolve their queries faster. The quick resolution helps increase the First Call Resolution (FCR) and Customer Satisfaction (CSAT).

There are many advantages of ACD. Some of them are:

  • It increases team efficiency
  • Increases first contact resolution rate
  • Flawless routing of calls
  • Reduces call center costs
  • Resource optimization

Call routing algorithms depend on various parameters such as IVR selection, business hours, agents’ availability, location, time, customer’s preferences, etc.

You can use the following call routing algorithms for your business:

  • Persona-based routing
  • Behavioral or transaction-based call routing
  • Preferred agent routing
  • Emergency call routing
  • First-in-first-out call routing